OnBoard
A centralized hub for board meetings, materials, and governance workflows that saves staff time and quietly makes your board more effective.
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WHAT IT DOES
One place for everything board-related. Board books, meeting materials, agendas, minutes, approvals, and governance workflows — all in a secure, centralized portal instead of scattered across email chains, Google Drive, and paper packets.
AI-powered meeting support. Draft meeting minutes and build agendas with AI assistance — a nice bonus on top of the core value of having everything organized and accessible.
Board members can actually find things. Sounds simple, but it matters. When board members can access materials on their own schedule — laptop or tablet — they show up more prepared and engaged.
WHY WE RECOMMEND IT
We’ve used it. We used OnBoard during our time running a nonprofit, and the experience confirmed something we believe across the sector: organizations chronically underinvest in tools that save staff time.
The hidden tax. There’s a real cost to relying on manual board processes — assembling packets, chasing materials, drafting and distributing minutes. We tend to absorb that cost as “just part of the job” instead of investing in a tool that eliminates it.
Beyond efficiency. The ROI comes through time savings, but the value goes further. Better organization, accessibility, and consistency lead to a more aligned, informed, and effective board. That’s worth investing in.
BEST FIT
Active boards with real logistics. Any nonprofit where the ED or a staff member spends meaningful time on board meeting preparation, packet assembly, and follow-up.
Boards with 5+ members. The more people involved in governance, the more value a centralized portal provides.
Organizations with compliance needs. Especially useful for orgs with grant reporting requirements, regulatory oversight, or complex committee structures.
WHEN THIS ISN’T THE RIGHT FIT
Very small or informal boards. If you have 3–4 members meeting quarterly and your current process is genuinely simple and working, the investment may not make sense yet.
Adoption is a real consideration. Board members are volunteers with their own tech preferences. OnBoard is straightforward enough that the barrier is low, but success depends on the board actually using it, not just staff setting it up.
HOW IT FITS THE LANDSCAPE
Dedicated portal vs. DIY. The realistic comparison for most EDs is: invest in a purpose-built board portal, or keep piecing together Google Drive, email, and maybe a shared folder. OnBoard is the purpose-built option with nonprofit-specific pricing and features.
AI features are a bonus, not the selling point. The core value is the centralized portal itself. The AI features for minutes and agendas make it better, but even without them, having one place for board materials is the real unlock.
Special nonprofit pricing. OnBoard has a dedicated nonprofit solution line with pricing designed to be accessible for mission-driven organizations.
BOARD-READY CASE
Governance quality, not just admin efficiency. Better organization leads to more strategic board conversations — which is what every board says it wants.
The hidden cost of not having it. Staff hours spent on manual board logistics, scattered materials, inconsistent records, and board members who show up unprepared because they couldn’t find the right documents.
Named case study. Make-A-Wish Alabama’s CEO credits OnBoard with improving admin efficiency and enabling more strategic board conversations.
DISCLOSURE
Full transparency: if you sign up through this page, Proimpact earns a referral fee — and that’s exactly how we keep all of our content, workshops, and community resources free for nonprofit EDs. We only recommend tools we genuinely believe in.
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